- Hide rejected meetings from View > Filter.
- Maintaining them requires a Microsoft 365 work or school account.
- Saved rejected meetings do not block your availability.
- On Android and iPhone you can only hide them on the mobile device.
If the meetings you've already declined are still taking up space in your schedule, you can Hide them from the Outlook calendar without deleting saved appointmentsIn the new Outlook for Windows, open the calendar and select View > Filter > Hide rejected events.
This filter only changes what you see on the calendar. Your response remains "Rejected," and you can remove the filter when you need to check the time or details of a saved meeting.
How to hide declined meetings in the new Outlook
- Open Calendar in the new Outlook for Windows.
- In the top bar, enter View.
- Open Filter and activate Hide rejected events.
To see those meetings again, open the same menu and uncheck the option. If a meeting invitation still doesn't appear, check if Outlook saved it when you declined it. Removing the filter does not recover meetings that were not saved..
How to save declined meetings for later reference
If you want future meetings you decline to remain available, open Settings > Calendar > Events and Invitations in the new Outlook or Outlook on the web. Search Save rejected eventsActivate the option to display them on the calendar and save the changes.
You need one Microsoft 365 professional or educational accountIf you use a personal Outlook.com or Hotmail account, or a POP or IMAP account from another provider, this feature is not available.
Meetings that are retained will continue to be marked as rejected and their schedule will be listed as freeTo keep Outlook calendars, decline them from a compatible client, such as the new Outlook, Outlook on the web, or the mobile app. If you decline a meeting invitation from classic Outlook for Windows, the event won't appear in the calendars of other clients.
How to hide declined meetings on Android and iPhone
If you've already enabled the option to keep declined meetings, open the Outlook app and go to Settings > Calendar > Hide rejected eventsThis setting filters the mobile view: you can stop seeing them on your phone and continue viewing them on your computer.
What to do if you declined a meeting in classic Outlook
Outlook Classic for Windows doesn't show declined meetings in the calendar grid. If you declined one by mistake and want to change your response, open Deleted items, find the original call for applications and select Accept or responds provisionally.
If you can no longer find the invitation in that folder, check if your account offers the option to recover deleted items. If you can't recover it, ask the organizer to resend the invitation.
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