Ultimate Guide to Backing Up Windows 11 to a USB: Step-by-Step Methods, Tips, and Tools

¿How to create a Windows 11 backup on a USB? Nowadays, with the amount of personal and professional information we store on our computers, losing it due to a crash, a virus, or simply an accident is a nightmare no one wants to experience. That's why it's so important to know how to make a backup in Windows 11 using a USB., because having a backup can save us a lot of headaches when we least expect it.

If you've ever wondered how complicated it is, or what you need to do to make sure you don't lose your data, you've come to the right place. Here you have a complete guide, very natural and to the point, so you know all the possible ways to save your files, images, and even the operating system itself., using everything from the tools already included in Windows 11 to specific programs for even more secure and flexible copies.

Why is it essential to back up your data in Windows 11?

The computer stores absolutely everything on the hard drive: photos, documents, videos, programs, settings... Everything is there, and although we think that a disaster will never happen, the truth is that any day we can suffer a hardware failure, a software error, a malware attack or, simply, accidentally delete an important file. Backups exist so you can recover your information when something goes wrong.. So clear and so simple.

Losing everything doesn't have to be a drama if you've kept a backup on hand. In fact, Recovering files, settings, or programs after a disaster is only possible if you have that backup updated.So don't put it off: backing up may seem like a hassle at first, but it's the best way to stay safe.

Furthermore, Backups are also useful when you have to change computers or format them.Restoring your system from a backup is infinitely faster and more convenient than starting from scratch.

Types of Backups: Choosing the Best One for You

Before you rush into copying files willy-nilly, It is good to know what types of backups exist and which ones are best for you.Not everything is the same, and choosing wisely can save you space, time, and hassle.

• Full backupThis is the most classic and simple option. It consists of copying absolutely all the files you choose to an external drive, such as a USB stick or hard drive. The advantage is that you have everything together and well protected.The downside is that it takes up more space and takes longer to make.
• Incremental backup: Focuses only on copying files that have changed since the last copy. Faster and more efficient, but if you need to restore, the process involves combining multiple backups (full and incremental).
• Differential backup: Only copies files modified since the last full backup, simplifying the restore process (both the full and the last differential backup are used).
• Mirror backup: Files are cloned as is, without compression or packaging. It is faster when restoring, but less secure because it lacks encryption and takes up more space.
• System image: This option creates an exact copy of the entire disk, including the operating system, applications, settings, and files. Ideal for restoring Windows 11 if everything falls apart or the system stops booting..

The choice depends on your needs.If you have plenty of space and want maximum security, combine a full backup once a month with incremental backups every week. If you just want to protect your documents, you can opt for a regular manual backup or use the tools Windows provides to automate it.

What data is a priority when backing up?

This is a very personal question, but There are some helpful tips for deciding what to save first. Not all files take up the same amount of space or have the same value.

• Professional and personal documents: Anything you don't have saved anywhere else (work, reports, spreadsheets, presentations, important PDFs).
• Downloaded projects, databases, and emailsIf you use programs that store data locally, be sure to add their folders to the backup.
• Personal photos and videos: If you don't have them in the cloud, they are irreplaceable and should be given top priority.
• Downloaded media files: Only those that are difficult to obtain or unrepeatable are worth protecting.
• Windows settings and adjustments, programs and drivers: Especially if you have a lot of custom software.

Don't forget to disconnect the USB or disk where you made the copy afterwards.If you leave it plugged in and your PC gets a virus, you could still lose everything. Better safe than sorry.

Where to back up? USB, external drives, cloud storage, and more

Here is a truth as clear as day: Backups should ALWAYS be made on an external deviceLeaving the copy on the same system drive is like cheating at solitaire. If your hard drive dies, it takes everything with it, including the copy.

The USB flash drives and external hard drives They are the most comfortable and portable option. Nowadays there are models with plenty of space and affordable prices.. Additionally, you can store them in a drawer or other location for added physical security.

Another alternative is the cloud: services such as OneDrive, Google Drive or Dropbox They are ideal for protecting documents and photos, but They are not recommended if you are looking for a complete system backup., because their free space is usually limited and, if you delete something locally, it may also disappear from the cloud due to synchronization.

Native methods to create backups in Windows 11 using a USB

Let's get down to business, that's what's really important. Windows 11 comes with several built-in tools for backing up both your files and your entire system.Here are the most useful ones and how to use them step by step.

1. Backup using File History

File History is a native feature that allows you to automatically save copies of personal files of your most important folders: Documents, Pictures, Music, Videos, Desktop and OneDrive files available offline.

What do you need?

• A USB or external hard drive with enough space.
• Connect your external drive to your PC and make sure Windows recognizes it.

Steps to activate and configure File History:

1. Open the Windows search bar and type «File History». Click on Open.
2. Select option «Select unit» and choose your USB or external drive.
3. press "To accept" to activate the function.
4. Customize from "Advanced configuration" the frequency with which you want Windows to make the backup (every hour by default, but you can change it from 10 minutes to 24 hours).
5. Choose how long you want to keep your saved versions: forever, months, years, etc.
6. If you want to add other folders to the backup or exclude some of the default ones, you can do so using the "Add Folder" or "Exclude Folders" options, respectively.
7. Once everything is set up, click on "Save Changes" y leave the drive connected while the backup is being made.

Need to restore a file? Just go back to File History, tap on Restore personal files, choose the desired date and the previous version of the file or folder you want to restore. It's all very simple and uncomplicated.

Note: When restoring, if the file already exists, it will be overwritten by the selected version. If you want to keep both, make a manual copy of the current file first.

2. Backup using the "Backup and Restore (Windows 7)" option

Windows 11 inherits this tool from older versions and is one of the most comprehensive. It allows create a complete image of your system, ideal for restoring everything in case of disaster.

1. Accesses Control panel (just search for “Control Panel” in the start menu).
2. Sign in Security system and then click on Backup and Restore (Windows 7).
3. Click on Set up backups.
4. Choose the USB drive or external disk where you want to save the copy.
5. Decide whether to let Windows automatically choose what to back up (user files and libraries are ideal for most) or manually select folders, files, and disks.
6. Configure the backup frequency. By default, they are done weekly, but you can customize it to daily, weekly, or monthly.
7. Save the settings and click "Run backup now".

Do you want to restore the copy? You just have to go back to Backup and restore, Click on "Restore my files" and follow the wizard to choose which files or folders to recover and where to place them.

This tool also allows you to create system images, which are necessary for complete restorations if, for example, your hard drive fails completely or you need to replace hardware.

3. Create a system image on a USB

A system image is an exact copy of the state of your entire computer at the time it is created. Includes Windows, programs, files, settings, and driversIt is the perfect safeguard for emergencies.

1. Enter again in the Control panel and later System and Security → File History.
2. Press on "Save system image backup" (in the left side menu).
3. Choose the USB or disk where you want to save the image, follow the wizard's steps, and wait for it to finish.
4. Optionally, Windows may suggest creating a "recovery disk" (bootable USB drive). You can skip this if you find it unnecessary – although it's useful for restoring a backup if your PC won't boot.

Warning: For this process, we recommend using a traditional USB hard drive, not a USB flash drive. Image backups can be very large, and flash drives may not support write times as long.

4. How to use Command Prompt with wbAdmin for USB backups

Advanced users can take advantage of the command line tool wbAdmin to automate and customize backups. This method is powerful and perfect for those who prefer scripts or need extra options.

1. Open the start menu, search "Symbol of the system", right click and select "Execute as an administrator".
2. Enter the command:
   wbAdmin start backup -backupTarget:X: -include:C: -allCritical -quiet
3. Make sure to replace the X with the letter corresponding to your USB or disk.

If you want to include multiple partitions, add more letters (for example -include:C:,D:,E:). The backup is saved to the selected drive, and you can schedule this command using Windows scheduled tasks..

Recovering everything from a USB backup

To restore your entire system from an image backup, plug in your USB drive, boot from recovery media, and follow these steps:

1. Connect both the USB with the backup and, if necessary, another USB or DVD with the Windows 11 installer (bootable media).
2. Boot your PC from the installation media (refer to your manual for instructions on how to change the boot order depending on your computer brand).
3. On the home screen, choose language, keyboard layout and press Next.
4. Choose "Repair the computer" (do not install), then Troubleshooting → System Image Recovery.
5. Choose the backup found on your external USB, press Next and follow the steps until the restoration is complete.

The process may take quite a while, and afterward, your PC will return to exactly the state of the saved copy.

Using third-party tools: more advanced and secure backups

If native Windows solutions fall short or you want more automation options, encryption, cloud backups or selective restoration, there are specialized programs that make life much easierHere are some of the most recommended:

• Acronis Cyber ​​Protect Home OfficeOne of the most comprehensive solutions for home and professional users. It allows you to create full, incremental, or differential backups, automate tasks, encrypt backups, save locally or in the cloud, and restore entire systems or individual files. It also offers protection against malware and ransomware threats.
• EaseUS Todo Backup Free: Free for basic use, it allows you to back up files, folders, partitions, or the entire system with an intuitive interface. It offers scheduled backups and easy recovery.
• Veeam Agent for Microsoft Windows: Widely used in both business and home environments, it covers full copies, simple restoration, and backups to multiple locations.
• Paragon Backup & Recovery: Very easy to use, with advanced options for those who want full control over what, how, and when backups are made.
• Bacula and TimeVault: Open source options for advanced users and Linux environments.

Why these programs are useful: They allow you to copy any folder or file, schedule automatic backups, encrypt data, and protect multiple devices and platforms.Some even offer protection for mobile phones and servers on the local network.

Example: Full backup with Acronis Cyber ​​Protect Home Office

1. Install and open the program.
2. Select option "Backup" and choose “Entire PC”.
3. Click on «Select destination» and select your USB or external drive.
4. Configure scheduling options, automatic backup retention, and encryption if desired.
5. press “Back up now” and let the process complete. You can schedule periodic or manual backups.

In the event of a disaster, you can restore your entire system or specific files using the same tool and your external drive.

Create Windows 11 installation media on USB (not to be confused with backups)

Although it is not a backup, Creating a Windows 11 installation USB is essential for reinstalling the system from scratch.. This way you can recover Windows if everything goes wrong or if you need to format.

¿Cómo hacerlo?

1. Download the MediaCreationTool.exe tool from the official Microsoft website for Windows 10 or 11.
2. Run the tool and follow the instructions to create an installation USB (it requires at least 8 GB and all data on the USB will be erased).
3. Keep this USB in a safe place, as it will be your lifeline if you can't boot your system.

Remember that in some cases you may also need the Windows product key, although on most newer computers this key is automatically detected during installation and is stored in the BIOS.

Key tips to keep your backups safe

Making copies is important, but It is also important to maintain a certain level of organization and common sense.Here are some tips to avoid surprises:

• Always disconnect the external drive after making the copy: This way you reduce the risk of malware or ransomware also affecting your backup.
• Make periodic copies and do not always repeat the same one.If you use incremental or differential backups, you can prevent a corrupted copy from destroying everything.
• Follow the 3-2-1 rule: Keep three copies of your data, on at least two different devices, and one in the cloud or a remote location.
• Test your backups: Try restoring files or settings to make sure they are working properly before it's too late.
• Clearly label your backup mounts to avoid confusion and know which is the most current copy.
• Do not use defective or very old units: Backup reliability is key to not losing important information.

Combining local and cloud backups for maximum protection

The most advisable is not relying on a single copyIf your home suffers an incident such as a burglary, fire, or flood, or if ransomware encrypts your files, having copies in different locations will better protect you.

• Local backup allows you to quickly restore without an internet connection.
• Cloud backup, for example on services like OneDrive or Google Drive, protects you from physical disasters or targeted cyberattacks.
• Automate both processes or make manual copies or copies on different media for greater peace of mind.

The importance of protection against cyberattacks

Viruses, ransomware, and unknown threats are constantly evolving and can attack any computer. Make sure your backups are made to disconnected drives or include protection features, such as encryption and monitoring..

Tools like Acronis Cyber ​​Protect They combine backup with active protection against malware, data encryption, and real-time alerts for suspicious changes to backed-up files.

For maximum privacy, always encrypt your backups, either using your backup software's built-in features or with additional solutions.

When should you restore the entire system and when should you restore only files?

Depending on the problem you have, the appropriate option will be one or the other:

• Loose lost files: It's best to restore only those specific files using File History or backing them up with other tools.
• Damaged system, serious virus or boot problems: A full system image restore will be more effective in returning your computer to its original state.
• Team change: The copy can be used to migrate data, programs and settings to the new hardware.

Backups on different systems and devices

It's not just Windows 11 that requires protection. If you have multiple devices, you can use solutions that allow you to back up files between them, protect files on mobile devices, or protect files on NAS servers. Guides like how to copy Windows 10 to a USB They make it easy to centralize backups in one place, increasing security and facilitating restorations.

This is key to having all important data dispersed across different media and reducing risks.

Common backup mistakes and how to avoid them

• Make the copy on the same system drive: A failure on that disk can also destroy the copy.
• Forgetting to schedule regular backups: An old copy will not save you in case of a recent loss.
• Rely on a single copy: It is always better to have at least two different backups.
• Do not test the restoration: Make sure you can recover your data when you need it.
• Failure to identify the last valid copy: To avoid using a corrupted version, write down dates or use version management software.

What to do if you don't have space on your USB?

Always select a drive with enough space, preferably several times larger than the data you want to back up. Full copies can take up tens or even hundreds of gigabytes, depending on the files and programs.If space is limited, prioritize backing up important documents, photos, and settings, excluding files that are easily recoverable or very large, such as movies or games.

Mastering Backups in Windows 11 Not only is it simple, but it also gives you complete peace of mind in the event of any unforeseen event. Use native tools and third-party options to protect your data, restore settings, and be prepared for any digital eventuality.The key is to make this a habit and not put it off until tomorrow. Your future self will thank you for it.