DMS Software: Cov apps uas tso cai rau koj khaws cov ntaub ntawv ruaj ntseg

La kev tswj cov ntaub ntawv raug cai Nws yog tsis to taub yog tsis muaj ib DMS software uas centralize, tiv thaiv, thiab ua kom cov ntaub ntawv nkag tau los ntawm txhua yam khoom siv. Txawm hais tias ntau lub tuam txhab kev cai lij choj tseem tawm tsam nrog cov txheej txheem ua ntawv, qhov tseeb yog tias cov teeb meem kev cai lij choj yog qhov nyuaj thiab xav tau cov software niaj hnub los txhim kho cov haujlwm ua haujlwm, txo qis kev pheej hmoo, thiab txhim kho kev sib raug zoo ntawm cov neeg siv khoom. Cov apps twg tso cai rau koj khaws cov ntaub ntawv raug cai? Peb tau tham txog nws hauv kab lus no.

Hauv nws, peb piav qhia yuav ua li cas siv lawv kom nyab xeeb, lawv cov yam ntxwv tseem ceeb tshaj plaws, thiab cov kev daws teeb meem zoo tshaj plaws uas peb tuaj yeem siv.

Dab tsi yog software rau kev tswj thiab khaws cov ntaub ntawv raug cai?

Ib qho kev cai lij choj tswj software (DMS) yog Cov cuab yeej tshwj xeeb rau khaws cia, teeb tsa, hloov kho, thiab taug qab cov ntaub ntawv digital hauv cov tuam txhab, kev sab laj, thiab cov chaw haujlwm raug cai.. Nws lub hom phiaj yog tias cov cov ntaub ntawv tseem ceeb muaj kev nyab xeeb tsis tau yooj yim mus nrhiav, nrog rau kev tshawb nrhiav siab heev, kev tso cai los ntawm lub luag haujlwm, thiab traceability.

Cov platforms no feem ntau suav nrog kev tshawb nrhiav muaj zog, kev sib koom tes ntawm lub sijhawm, kev tswj hwm, thiab cov yam ntxwv ua raws. Hauv kev cai lij chojTsis tas li ntawd, nws yog qhov tseem ceeb uas lub kaw lus txhawb nqa kev ua haujlwm automation, ruaj ntseg pauv nrog cov neeg siv khoom, kos npe hauv hluav taws xob, thiab tshawb xyuas cov haujlwm.

Tshaj li kev cai lij choj, DMSs yog ib feem ntawm kev tswj hwm kev lag luam (ECM) ecosystem, suav nrog digitalization (scans thiab OCR), electronic archiving, backup, thiab enterprise-level security layers kom ua raws li GDPR thiab ISO cov qauv.

Cov yam ntxwv tseem ceeb uas koj yuav tsum tau thov los ntawm DMS raug cai

• Kev tswj hwm thiab khaws cia hauv huab thiab / lossis tus kheej servers: 24/7 nkag los ntawm lub vev xaib thiab txawb, nrog kev ruaj ntseg synchronization thiab scalable npaj raws li cov ntaub ntawv ntim, thiab muaj peev xwm ntawm hybrid huab-ntawm-qhov chaw yog tias koj IT txoj cai xav tau.
• Yooj yim siv thiab siv tauLub interface intuitive accelerates kev saws me nyuam thiab txo cov kev kawm nkhaus; qhov sai dua koj xa tus nqi, qhov zoo dua qhov rov qab koj yuav tau txais, thiab qhov tsis kam sab hauv yuav muaj tsawg.
• Customizable templates, dashboards, thiab metadataStandardize cov ntawv cog lus, thov, los yog cov ntaub ntawv nrog reusable templates thiab dashboards saib kev nce qib, tseem ceeb, thiab dependencies; metadata thiab cov cim npe yog qhov tseem ceeb rau categorization.
• Flow automation: Hloov cov kauj ruam ntawm phau ntawv nrog cov cai thiab cov txiaj ntsig (kev pom zoo, ceeb toom, ua haujlwm), nrog rau kev hloov kho thiab cov ntawv teev cov haujlwm rau kev tshuaj xyuas.

Hom DMS thiab kev ua haujlwm zoo sib xws

• Los ntawm kev xa tawm: Hauv huab (kev nkag mus rau txhua qhov chaw, txo kev sib txhuam, thiab kev vam khom ntawm cov neeg thib peb) lossis hauv tsev (kev tswj hwm tag nrho, kev nqis peev sab hauv thiab kev saib xyuas). Kuj tseem muaj cov hybrids los ua ke kom zoo.
• Los ntawm daim ntawv tso cai: Tus tswv (kev txhawb nqa, kev cob qhia, SLA, tus nqi siab dua) vs qhov chaw qhib (qhov yooj yim thiab lub zej zog, yuav tsum muaj kev paub txog tus neeg muag khoom lossis pab pawg sab hauv rau kev saib xyuas).
• Cov peev xwm tseem ceeb: Scanning thiab OCR, metadata indexing, cov ntsiab lus lossis lo lus tseem ceeb tshawb nrhiav, versioning, kev tso cai thiab kev tshuaj xyuas, kev sib koom ua ke (ERP, CRM, email), thiab kev ua haujlwm (kev pom zoo).

Qhov zoo tshaj plaws DMS (Kev Tswj Xyuas Cov Ntaub Ntawv) Software

Peb tau sau cov kev daws teeb meem siv los ntawm pawg neeg raug cai rau kev tswj cov ntaub ntawv, cov ntaub ntawv, kev ua haujlwm, thiab kev sib raug zoo ntawm cov neeg siv khoom. Peb tau suav nrog qhov muaj zog, kev txwv, tus nqi, thiab kev ntaus nqi rau kev sib piv ze.

Nyem Rau Saum Toj

Cov Ntaub Ntawv ClickUp muab txoj hauv kev yooj yim los tsim, tshawb nrhiav, thiab sib koom ua ke ntawm cov ntaub ntawv raug cai hauv tib qhov project ib puag ncig. Nws lub zog tshawb nrhiav cav nrawm nrawm cov ntaub ntawv qhov chaw thiab Kev nyab xeeb thiab kev nkag mus tau zoo heevNws muaj cov qauv kev cai lij choj (kev tswj cov neeg siv khoom, kev taug qab rooj plaub thiab kev them nqi) thiab ClickUp AI sau cov ntsiab lus thiab hloov tshiab.

Cov nqi: Dawb Mus Ib Txhis; Unlimited $7 / neeg siv / hli; Kev Lag Luam $ 12 / neeg siv / hli; Enterprise (hu rau). ClickUp AI + $ 5 / hli rau ib tus tswv cuab ntawm cov phiaj xwm them nyiaj.

ProProfs Project

Yooj yim suite rau cov haujlwm, daim ntawv qhia hnub, thiab cov peev txheej, tsis raug cai tshwj xeeb, tab sis muaj txiaj ntsig yog tias koj tab tom nrhiav simplicity thiab tus nqi zoo. ProProfs Project Nws tsim cov ntawv xa nyiaj thiab cov ntawv ceeb toom, taug qab lub sijhawm, thiab muab Gantt thiab Kanban boards. Nws tsis muaj CRM siab heev thiab pab pawg sib tham.

Nqe: $ 39,97 / hli rau cov neeg siv tsis txwv (ib xyoos).

Asana

Asana Nws yog ib qho Ib qho kev qhia ua haujlwm platform nrog automation, dependencies, thiab tshaj tawm.. Nws tso cai rau koj los saib cov teeb meem hauv ncua sij hawm, Daim Ntawv Teev Npe, lossis Pawg Thawj Coj, teeb tsa lub hom phiaj ntse, thiab tsim cov cai tsis muaj cai. Nws thawj qhov kev kawm nkhaus thiab cov hierarchies nyuaj yuav yog ib qho kev cuam tshuam rau qee cov neeg siv.

Cov nqi: Basic (Dawb), hwm $10,99 / neeg siv / hli (ib xyoos), Lag luam $24,99 / neeg siv / hli (ib xyoos).

Redbooth

Tsom ntsoov rau cov pab pawg ua ke Kev ua haujlwm, HD video hu, thiab kev cai ntws ntawm ib lub platform. Redbooth suav nrog cov qauv, Gantt thiab tus chij xwm txheej ceev rau cov haujlwm tseem ceeb.

Cov nqi: Pro $9; Kev Lag Luam $ 15 / neeg siv / hli (ib xyoos); Enterprise (hu rau).

Trello

Trello paub txog nws yooj yim Kanban, tam sim no nrog Butler automations thiab ntau qhov kev pom (Nyeem Sijhawm, Calendar, Table, Daim Ntawv Qhia)DMS software nrog lub ecosystem zoo ntawm lub zog-ups thiab kev koom ua ke.

Cov nqi: Dawb; Txheem $5; Hwm $ 10 / neeg siv / hli (ib xyoos); Enterprise (hu rau).

Evernote

Txawm hais tias nws yog thawj zaug tsim rau sau ntawv, ntau lub tuam txhab kev cai lij choj siv nws Evernote ua sib sib zog nqus repositoryLuam theej duab, txuag, thiab tshawb nrhiav nrog kev tshawb nrhiav qib siab. Ua ke daim ntawv qhia hnub thiab cov haujlwm.

Cov nqi: Dawb; Tus kheej $10,83; Kev tshaj lij $14,17 / neeg siv / hli (ib xyoos ib zaug).

DMS, ECM thiab CMS: qhov sib txawv uas yuav tsum tau meej

Thaum xaiv ib tug DMS software, nws yog ib qhov tsim nyog los qhia meej txog qee lub ntsiab lus uas feem ntau tsis meej pem:

• DMS tsom mus rau cov ntaub ntawv lifecycle (scanning, sorting, storing, versioning, publishing and sharing).
• ECM npog tag nrho cov ntsiab lus ntawm lub tuam txhab (cov ntaub ntawv, emails, multimedia, cov ntaub ntawv), nrog rau cov ntaub ntawv ntws thiab tswj.
• Lub CMS feem ntau yog taw qhia rau web kev tswj cov ntsiab lus (cov chaw, blogs, intranets).

ECM kev lag luam yuav tsum ncav cuag li $ 67.590 nphom hauv 2023 thiab tuaj yeem tshaj $ 131.200 nphom hauv tsib xyoos., nrog kev loj hlob txhua xyoo ntawm 14%. Ntau lub SMEs khib nyiab vim tsis muaj txiaj ntsig: txog li $ 20.000 ib xyoos vim muaj cov ntaub ntawv teeb meem thiab qhov nruab nrab ntawm 18 feeb los nrhiav cov ntaub ntawv.

Qhib qhov chaw thiab tus kheej-hosted: cov kev daws teeb meem uas ua rau muaj qhov sib txawv

Yog tias koj xav tau Tag nrho cov ntaub ntawv tswj thiab kho kom haum, qhib qhov chaw ecosystem muaj lwm txoj hauv kevNov yog 10 qhov kev xaiv zoo tshaj plaws thiab lawv cov ntsiab lus tseem ceeb.

• Daim Ntawv Cim: Qhib qhov chaw, tus kheej-hosted, unlimited cov ntaub ntawv thiab folders, white labeling, custom domains, and watermarks. Nqe: Kev npaj pub dawb; $29 (3 rooj zaum) rau kev sib faib ntaub ntawv; $59 ruaj ntseg cov ntaub ntawv chav; $149 unlimited chav; full self-hosted version.
• Nextcloud: Kev sib koom tes nrog Cov Ntaub Ntawv, Tham, Groupware, thiab Chaw Ua Haujlwm (kev kho online, daim ntawv qhia hnub, kev sib cuag, thiab email). Enterprise-qib kev ruaj ntseg thiab kev nkag mus tswj, thiab kev koom ua ke nrog cov infrastructure uas twb muaj lawm. Nqe: € 37,49– € 195 / neeg siv / xyoo nyob ntawm txoj kev npaj.
• Daim Ntawv: Qhib cov ntaub ntawv kos npe platform, Self-hosted nrog cov qauv ntse thiab cov cai; integrates nrog Zapier. Stack TS/Next.js/Prisma/Tailwind. Nqe: Enterprise $1188 ib lub rooj/xyoo; Singleplayer (tsis muaj nqi pej xeem).
• OpenDocMan: web DMS software hauv PHP ua raws ISO 17025 thiab OIE, nrog kev tswj kev nkag, kev tshuaj xyuas tsis siv neeg, metadata, tshawb nrhiav los ntawm tus sau / department / pawg thiab Ruaj ntseg URLs. Cov kev txwv: UI nrog txwv customization thiab nkhaus rau koj. 
• Daim Ntawv Sib TovTsim los rau cov ntaub ntawv scanned nrog OCR thiab nrhiav cov ntawv puv; multi-user, versioning, REST API, thiab granular permissions. Kev txwv: Ua kom pom tseeb ntawm kev tshuaj ntsuam thiab tej zaum yuav tsis muaj cov yam ntxwv siab heev.

Yuav ua li cas xaiv koj DMS software

Nov yog yam uas yuav tsum tau txiav txim siab ua ntej xaiv ib qho DMS software lossis lwm qhov:

• Kev paub txog kev muag khoom: Nrhiav cov neeg koom tes uas nkag siab txog cov txheej txheem kev cai lij choj thiab tuaj yeem pab koj nrog kev siv, kev cob qhia, thiab kev lag luam txuas ntxiv mus.
• Yooj yim sivIb lub cuab yeej siv tau los txo cov kev tawm tsam sab hauv; nrog kev cob qhia luv luv, leej twg yuav tsum muaj peev xwm khiav lag luam hauv paus (los ntawm kev sau nyiaj mus rau kev muag khoom).
• Kev tiv thaiv cov ntaub ntawvMuab qhov tseem ceeb rau encryption, thaub qab, tswj kev nkag mus, cov ntaub ntawv ua haujlwm, thiab kev ua raws GDPR / ISO; kev ruaj ntseg yog non-negotiable.
• Mobile thiab tej thaj chaw deb nkag: Yog li koj tuaj yeem pib ntws thiab txiav txim siab los ntawm koj lub xov tooj ntawm tes sab nraum lub chaw ua haujlwm yam tsis muaj kev sib txhuam.
• Kev nthuav dav: Ntsuam xyuas nws lub peev xwm loj hlob nrog koj (cov neeg siv, GB / TB, cov chaw haujlwm tshiab) thiab nws qhov yooj yim rau kev koom ua ke nrog ERP / CRM / email.

Zoo DMS software centralizes, faib, thiab automates, thaum ua kom muaj kev ruaj ntseg, ua raws, thiab kev tshawb fawb siab heev uas pom cov ntaub ntawv hauv vib nas this.Nrog txhua yam hais txog ntawm no, koj muaj ntau yam pov thawj ntawm cov cuab yeej siv rau kev siv lub hauv paus ruaj khov thiab ua tau zoo digital uas txhawb nqa txhua yam los ntawm ib tus neeg ua haujlwm mus rau lub tuam txhab xav tau tshaj plaws.